The board meeting is an important process in every company, but under the influence of time and modern technology, the approach to it has changed considerably. Now board members prefer a paperless meeting, and the rapid development of business and all its trends requires them to make decisions quickly, and of course, they should not forget about the confidentiality of their meeting. At first glance, all of these things combined seem impossible, but thanks to a whiteboard portal, you can optimize your work and make it twice as productive.
What is a board portal?
A board portal is a state-of-the-art solution that helps your business meeting stay safe and efficient. This tool was created to automate many processes and help companies go digital. With Board Portal, you and your team can commit to meetings remotely, or it can help you prepare much better for a live meeting.
This tool includes advanced user interaction features that will make the meeting process easier, faster, and more enjoyable, and the high level of security will help ensure that all the data discussed in the meeting does not get out of the meeting.
Benefits of Using Board Portals
Board room software has many advantages and below we will discuss them in more detail.
- Fast and easy access to data
A cloud-based board portal allows directors to get rid of paperwork, and keep all the data they need in their space. Any authorized user will be able to access this data anytime, anywhere, and using any device. The program works both online and offline.
- Best Council Organization Features
Thanks to many automated features, it takes much less time to prepare for a council meeting. For example, you can create an agenda in a couple of steps, upload it to the space to ensure that everyone is familiar with it. The tool also offers built-in meeting minutes and voting functions for more unified work and faster decision-making.
- Get updates on new updates to the board portal
The best board portal vendors, strive to improve to provide their customers with the most up-to-date and efficient solutions. As new features and updates are released, portal owners are sure to see a notification about it and can explore and apply the new features.
- Save costs and resources
With board meeting software, you can easily manage your data by deleting and replacing outdated information with up-to-date information. All data is stored securely in one place and can be easily retrieved via smart search, negating the need for paper versions of documents. Accordingly, it saves not only your time but also costs.
- Instant access to board documents
Document management in the board portal is one of the nicest things. All users will be able to get up-to-date versions of documents, roughly speaking, without getting up from their couches. Board chairs and secretaries can distribute digital versions of documents in the space, and other users will be instantly aware of them. Also, each of them will be able to access that data when it suits them because they know exactly where to look for it.
- Total control over user actions
The board portal administrators can not only distribute and edit the content of the files but also control the activities of each user with special tools. Thus, their rights include the ability to add or remove a member to the space, edit their profiles, and grant access to certain documents.